WELCOME TO eCharta
Easily Organize, Store and Retrieve All your Business Documents on your Secure Personal Cloud Site
A Better Way to Access Your Documents
Address the chaos of scattered files and hello to smooth sailing with our cloud-based document management system. Whether you’re a small business or a department within a larger company, eCharta is your go-to solution for keeping your digital docs in check.
Why Choose eCharta as Your Document Management Software?
Benefits
eCharta simplifies document retrieval, boosting productivity by enabling personnel to swiftly locate essential information from a centralized source. Gone are the days of sifting through scattered files โ with eCharta, finding what you need is quick and effortless.
In today’s digital landscape, time is precious, and wasted hours searching for documents can hinder workflow. According to a recent report titled ‘A Definitive Guide to Americaโs Most Broken Processes,’ professionals spend an average of 4.5 hours per week searching for documents, totalling 235 hours annually.
With eCharta, say farewell to document treasure hunts and hello to streamlined efficiency. Our DMS solutions ensure you spend less time searching and more time achieving your goals.
When it comes to managing your documents, cost matters. Implementing an in-house solution can drain your resources with hefty expenses for hardware, software, and ongoing maintenance.
Enter eCharta. Our cloud-based document management software flips the script, replacing those hefty costs with a modest monthly fee. Unlike capital expenditures, our subscription is an operating expense, sparing you from large upfront investments, equipment depreciation, and tax headaches.
When you are looking for efficiency and accessibility, eCharta helps you get lightning-fast access to your documents, saving both time and money in the long run. Say goodbye to budget headaches and hello to financial peace of mind with eCharta.
When disaster strikes, eCharta has your back. Our document management system ensures your critical business information remains organized and secure, even in the face of unforeseen events like fire, flood, or natural disasters.
With a focus on top-notch security โ both physical and digital โ you can trust that your data is safe with us. Our Data Centers boast certifications like SAS 70 Type II/ SOC 1,2 &3 Type II (SSAE 16 and ISAE 3402), giving you peace of mind.
Plus, no more downtime worries. With eCharta, you’ll have continuous 24/7 access to your documents, no matter whatย interruptions may come your way. So, rest easy knowing your business continuity is in good hands with eCharta.
Concerned about your privacy? Look no further โ eCharta has you covered with cloud document management solutions. We prioritize safeguarding your information,ย ensuring it remains confidential and secure at all times.
Here’s how we do it:
- Triple key document access security: Multiple layers of protection for added security.
- SSL with 256-bit encryption: Your data is locked up tight, like a Swiss Bank.
- File path obfuscation: Keeping hackers at bay by concealing file paths.
- Documents stored in binary tables behind a Secure DMZ: Your data is stored in a highly secure environment.
- Constant audit trail tracking: We monitor document access and user sessions to ensure compliance.
- Optional login access control: Restricting access to authorized users only.
With eCharta, you get real-time access to your documents anytime, anywhere โ with peace of mind knowing your data is in good hands.
Looking for DMS solutions that fit like a glove? Meet eCharta โ where flexibility meets simplicity. Our platform is designed to be user-friendly and easily adaptable to your company’s document organization methods. No need to overhaul your processes โ eCharta seamlessly integrates a document management system with your existing workflow.
But wait, there’s more! With custom APIs, eCharta can be tailored to sync perfectly with your back-office systems, ensuring smooth operation every step of the way.
Plus, versatility is our middle name. Whether it’s PDFs or a myriad of file formats, eCharta has the capacity to handle them all. So, whether you’re a spreadsheet aficionado or a presentation guru, rest assured โ your documents are in good hands.
And here’s the best part: You’re in control. With customizable security levels and complete ownership of your data, eCharta puts the power back in your hands.
Feeling overwhelmed by regulations? You’re not alone! Whether you’re a big corporation or a small business, compliance is crucial โ but it doesn’t have to be a headache.
Introducing eCharta โ your compliance ally!ย Considered to be the best document management software for compliancy at its price point.ย Our platform is designed to meet all your compliance needs, from HIPAAย to SOX and GLB Standards. With comprehensive audit trails that track document access and system usage, you can trust that your compliance bases are covered.
But that’s not all! eCharta isn’t just about ticking boxes โ it’s about streamlining your internal processes and even helping you achieve ISO standards certification. With eCharta, you’ll be a compliance champion in no time.
Farewell to compliance concerns โ with eCharta, staying on the right side of regulations has never been simpler.
Increased Productivity
Reduced Costs
Business Continuity
Improved Security
Flexibility and Customization
Regulatory Compliance
Increased Productivity
eCharta simplifies document retrieval, boosting productivity by enabling personnel to swiftly locate essential information from a centralized source. Gone are the days of sifting through scattered files โ with eCharta, finding what you need is quick and effortless.
In today’s digital landscape, time is precious, and wasted hours searching for documents can hinder workflow. According to a recent report titled ‘A Definitive Guide to Americaโs Most Broken Processes,’ professionals spend an average of 4.5 hours per week searching for documents, totalling 235 hours annually.
With eCharta, say farewell to document treasure hunts and hello to streamlined efficiency. Our DMS solutions ensure you spend less time searching and more time achieving your goals.
Reduced Costs
When it comes to managing your documents, cost matters. Implementing an in-house solution can drain your resources with hefty expenses for hardware, software, and ongoing maintenance.
Enter eCharta. Our cloud-based document management software flips the script, replacing those hefty costs with a modest monthly fee. Unlike capital expenditures, our subscription is an operating expense, sparing you from large upfront investments, equipment depreciation, and tax headaches.
When you are looking for efficiency and accessibility, eCharta helps you get lightning-fast access to your documents, saving both time and money in the long run. Say goodbye to budget headaches and hello to financial peace of mind with eCharta.
Business Continuity
When disaster strikes, eCharta has your back. Our document management system ensures your critical business information remains organized and secure, even in the face of unforeseen events like fire, flood, or natural disasters.
With a focus on top-notch security โ both physical and digital โ you can trust that your data is safe with us. Our Data Centers boast certifications like SAS 70 Type II/ SOC 1,2 &3 Type II (SSAE 16 and ISAE 3402), giving you peace of mind.
Plus, no more downtime worries. With eCharta, you’ll have continuous 24/7 access to your documents, no matter whatย interruptions may come your way. So, rest easy knowing your business continuity is in good hands with eCharta.
Improved Security
Concerned about your privacy? Look no further โ eCharta has you covered with cloud document management solutions. We prioritize safeguarding your information,ย ensuring it remains confidential and secure at all times.
Here’s how we do it:
- Triple key document access security: Multiple layers of protection for added security.
- SSL with 256-bit encryption: Your data is locked up tight, like a Swiss Bank.
- File path obfuscation: Keeping hackers at bay by concealing file paths.
- Documents stored in binary tables behind a Secure DMZ: Your data is stored in a highly secure environment.
- Constant audit trail tracking: We monitor document access and user sessions to ensure compliance.
- Optional login access control: Restricting access to authorized users only.
With eCharta, you get real-time access to your documents anytime, anywhere โ with peace of mind knowing your data is in good hands.
Flexibility and Customization
Looking for DMS solutions that fit like a glove? Meet eCharta โ where flexibility meets simplicity. Our platform is designed to be user-friendly and easily adaptable to your company’s document organization methods. No need to overhaul your processes โ eCharta seamlessly integrates a document management system with your existing workflow.
Regulatory Compliance
Feeling overwhelmed by regulations? You’re not alone! Whether you’re a big corporation or a small business, compliance is crucial โ but it doesn’t have to be a headache.
Introducing eCharta โ your compliance ally!ย Considered to be the best document management software for compliancy at its price point.ย Our platform is designed to meet all your compliance needs, from HIPAAย to SOX and GLB Standards. With comprehensive audit trails that track document access and system usage, you can trust that your compliance bases are covered.
But that’s not all! eCharta isn’t just about ticking boxes โ it’s about streamlining your internal processes and even helping you achieve ISO standards certification. With eCharta, you’ll be a compliance champion in no time.
Farewell to compliance concerns โ with eCharta, staying on the right side of regulations has never been simpler.
Key Features of Our Document Management System
Ready to take the plunge into eChartaโs cloud document management solutions? Let’s get started โ it’s easier than you think!
Step one: Sign up and keep an eye on your inbox. You’ll receive an email with a link to our website, where you’ll provide some initial info about your business. From there, we’ll work our magic to set up your personalized eCharta site.
But wait, there’s more! We’re all about simplicity here. That’s why we’ll schedule a web meeting with you to tailor your site just right. We’ll chat about your documents, your business needs, and anything else that’ll make your eCharta experience a breeze. Consider it a brainstorming session โ with a sprinkle of tech wizardry.
Because let’s be real โ nobody knows your business better than you. That’s why we believe in teamwork, ensuring your eCharta site fits like a glove and your document searching is as smooth as silk.
And the best part? Once you’re up and running, adding more documents or tweaking categories is a cinch. So, get ready to conquer the digital world with eCharta by your side!
Ready to streamline your search? With eCharta’s filtered searching, finding what you need is a breeze!
Here’s how it works: start by selecting a search tag from your document portfolio. Then, choose the value you’re looking for from the drop-down list โ and voila! Your search results will narrow down instantly.
But wait, there’s more! Keep refining your search with each new tag, drilling down until you’ve pinpointed exactly what you need. It’s like having a superpowered search engine at your fingertips!
And here’s the best part: with eCharta’s ‘Content Driven Searching,’ you’ll always get results. Every document is tagged with specific info, so you’ll never come up empty-handed.
So go ahead, and simplify your search with eCharta’s filtered searching. You’ll be amazed at how easy it is to find exactly what you’re looking for!
Ready to enhance your search capabilities with a cloud-based document management system? With eCharta’s Full Text Searching, finding what you need is simple and efficient.
Here’s how it works: you can upload almost any file type into eCharta, from Word documents to Excel sheets. As they’re loaded, we generate PDF copies with an added OCR (Optical Character Recognition) layer. This layer allows you to search for keywords and phrases within your documents, making your searches more precise.
Combined with our Filtered Searching feature, Full-Text Searching ensures you can locate exactly what you’re looking for without any hassle. It’s about efficiency and accuracy, helping you save time and streamline your document management process.
So go ahead, unlock the power of Full Text Searching with eCharta, and take your document searches to the next level.
eChartaโs Secure Access feature ensures tight control over who can access your Document Portfolios. Each user’s permissions are carefully managed, ensuring that only those in the right Group with the appropriate Role can view and interact with the documents.
Your designated eCharta administrator customizes Portfolio Access levels by combining different Access Level Privileges, such as Viewing, Sharing, Notes, and Printing, tailored to your business needs.
Moreover, eCharta offers an additional layer of security with IP address restrictions. Your administrator can specify a range of IP addresses, allowing access only from authorized locations, which is particularly handy for maintaining compliance with company policies or regulatory requirements.
With Secure Access of our document management software, you can trust that your documents are protected and accessible only to those who need them, whether they’re in the office or working remotely.
ย
With eCharta’s Secure File Sharing, you can share documents with ease while keeping them safe and sound.
If you’re authorized to email a document from a Document Portfolio, you have two options: send it as an email attachment or share a secure link that opens the document in the recipient’s web browser. Plus, your eCharta system administrator can set a default expiration time for these links, adding an extra layer of security.
But that’s not all! Need to share multiple documents? No problem. You can download them straight from your search results and choose from various secure options like encrypted zip file attachments, FTP downloads, or direct transfers to popular services like Dropbox.
With eCharta’s Secure File Sharing, sharing your documents has never been simpler or safer. All thanks to the best document management software!
With eCharta’s Reporting and Audit Trails, you have full visibility into what’s happening behind the scenes.
Every user in your business gets their own set of login credentials, ensuring secure access to eCharta. Plus, we keep a close eye on system usage and document access, recording everything in audit files for your peace of mind.
But that’s not all! Need to dive deeper? Your system admin can grant access to various reports, letting you see who’s been accessing which documents and when. It’s like having your own document surveillance system โ without the detective work.
Stay informed and in control with eCharta’s Reporting and Audit Trails. Because when it comes to document security, knowledge is key.
With eCharta’s Personalized feature, customization is key.
Start by adding your logos and branding messages to the login page, creating a welcoming experience for your users. Your system administrator can craft a Usage and Privacy Policy tailored to your business needs, ensuring transparency and compliance from the get-go.
ย
But it doesn’t stop there! You have the flexibility to rename the Document Portfolios, Groups, and Access Roles to align with your business terminology.ย And if you ever need to make changes down the line, no problem โ modifications are a breeze while preserving existing relationships.
Make eCharta your own cloud-based document management system โ because, with personalization, the possibilities are endless.
With eCharta’s File Upload and Download feature, managing your documents is a breeze.
Simply drag and drop your files into eCharta โ it’s that straightforward! You can also add file information using an Excel spreadsheet or .CSV file, or upload entire folders and fill in details as needed. Authorized users can easily download search metadata to Excel, providing quick access to essential information.
Plus, rest assured that every upload and download is tracked and visible to system administrators, ensuring accountability and security.
Get ready to streamline your document management with eCharta’s File Upload and Download feature โ because simplicity is key!
Set-Up and Configuration
Filtered Searching
Full Text Searching
Secure Access
Secure File Sharing
Reporting and Audit Trails
Personalized
File Upload and Download
Set-Up and Configuration
ย
Ready to take the plunge into eChartaโs cloud document management solutions? Let’s get started โ it’s easier than you think!
Step one: Sign up and keep an eye on your inbox. You’ll receive an email with a link to our website, where you’ll provide some initial info about your business. From there, we’ll work our magic to set up your personalized eCharta site.
But wait, there’s more! We’re all about simplicity here. That’s why we’ll schedule a web meeting with you to tailor your site just right. We’ll chat about your documents, your business needs, and anything else that’ll make your eCharta experience a breeze. Consider it a brainstorming session โ with a sprinkle of tech wizardry.
Because let’s be real โ nobody knows your business better than you. That’s why we believe in teamwork, ensuring your eCharta site fits like a glove and your document searching is as smooth as silk.
And the best part? Once you’re up and running, adding more documents or tweaking categories is a cinch. So, get ready to conquer the digital world with eCharta by your side!
Filtered Searching
ย
Ready to streamline your search? With eCharta’s filtered searching, finding what you need is a breeze!
Here’s how it works: start by selecting a search tag from your document portfolio. Then, choose the value you’re looking for from the drop-down list โ and voila! Your search results will narrow down instantly.
But wait, there’s more! Keep refining your search with each new tag, drilling down until you’ve pinpointed exactly what you need. It’s like having a superpowered search engine at your fingertips!
And here’s the best part: with eCharta’s ‘Content Driven Searching,’ you’ll always get results. Every document is tagged with specific info, so you’ll never come up empty-handed.
So go ahead, and simplify your search with eCharta’s filtered searching. You’ll be amazed at how easy it is to find exactly what you’re looking for!
Full Text Searching
ย
Ready to enhance your search capabilities with a cloud-based document management system? With eCharta’s Full Text Searching, finding what you need is simple and efficient.
Here’s how it works: you can upload almost any file type into eCharta, from Word documents to Excel sheets. As they’re loaded, we generate PDF copies with an added OCR (Optical Character Recognition) layer. This layer allows you to search for keywords and phrases within your documents, making your searches more precise.
Combined with our Filtered Searching feature, Full-Text Searching ensures you can locate exactly what you’re looking for without any hassle. It’s about efficiency and accuracy, helping you save time and streamline your document management process.
So go ahead, unlock the power of Full Text Searching with eCharta, and take your document searches to the next level.
Secure Access
ย
eChartaโs Secure Access feature ensures tight control over who can access your Document Portfolios. Each user’s permissions are carefully managed, ensuring that only those in the right Group with the appropriate Role can view and interact with the documents.
Your designated eCharta administrator customizes Portfolio Access levels by combining different Access Level Privileges, such as Viewing, Sharing, Notes, and Printing, tailored to your business needs.
Moreover, eCharta offers an additional layer of security with IP address restrictions. Your administrator can specify a range of IP addresses, allowing access only from authorized locations, which is particularly handy for maintaining compliance with company policies or regulatory requirements.
With Secure Access of our document management software, you can trust that your documents are protected and accessible only to those who need them, whether they’re in the office or working remotely.
Secure File Sharing
ย
With eCharta’s Secure File Sharing, you can share documents with ease while keeping them safe and sound.
If you’re authorized to email a document from a Document Portfolio, you have two options: send it as an email attachment or share a secure link that opens the document in the recipient’s web browser. Plus, your eCharta system administrator can set a default expiration time for these links, adding an extra layer of security.
But that’s not all! Need to share multiple documents? No problem. You can download them straight from your search results and choose from various secure options like encrypted zip file attachments, FTP downloads, or direct transfers to popular services like Dropbox.
With eCharta’s Secure File Sharing, sharing your documents has never been simpler or safer. All thanks to the best document management software!
Reporting and Audit Trails
ย
With eCharta’s Reporting and Audit Trails, you have full visibility into what’s happening behind the scenes.
Every user in your business gets their own set of login credentials, ensuring secure access to eCharta. Plus, we keep a close eye on system usage and document access, recording everything in audit files for your peace of mind.
But that’s not all! Need to dive deeper? Your system admin can grant access to various reports, letting you see who’s been accessing which documents and when. It’s like having your own document surveillance system โ without the detective work.
Stay informed and in control with eCharta’s Reporting and Audit Trails. Because when it comes to document security, knowledge is key.
Personalized
With eCharta’s Personalized feature, customization is key.
Start by adding your logos and branding messages to the login page, creating a welcoming experience for your users. Your system administrator can craft a Usage and Privacy Policy tailored to your business needs, ensuring transparency and compliance from the get-go.
But it doesn’t stop there! You have the flexibility to rename the Document Portfolios, Groups, and Access Roles to align with your business terminology.ย And if you ever need to make changes down the line, no problem โ modifications are a breeze while preserving existing relationships.
Make eCharta your own cloud-based document management system โ because, with personalization, the possibilities are endless.
File Upload and Download
With eCharta’s File Upload and Download feature, managing your documents is a breeze.
Simply drag and drop your files into eCharta โ it’s that straightforward! You can also add file information using an Excel spreadsheet or .CSV file, or upload entire folders and fill in details as needed. Authorized users can easily download search metadata to Excel, providing quick access to essential information.
Plus, rest assured that every upload and download is tracked and visible to system administrators, ensuring accountability and security.
Get ready to streamline your document management with eCharta’s File Upload and Download feature โ because simplicity is key!
